Receiving and Inspection Checklist

Compare the order, shipment and physical goods before stock becomes available.

All checklists

Inventory Management Explained
Receiving and Inspection Checklist

Date: ____________________
Location: ____________________

Confirm an authorized purchase or transfer reference
Verify supplier, carrier and shipment identity
Count the actual quantity in the correct unit
Check item or part identity
Record visible damage, shortage or overage
Separate accepted, rejected and quarantined quantities
Preserve labels and documents needed for traceability
Enter only accepted quantities as available
Keep outstanding purchase quantities open when appropriate
Route discrepancies for follow-up

Notes, variances and follow-up

Adapt this checklist locally.
It does not replace workplace procedures, audit requirements, technical instructions, contracts, law, safety rules or authorization.

Inventory Management Explained
Plan, control, count, investigate and reconcile stock.

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